Professional Internship Mobility

The internship can be completed as part of the student’s studies (either as a mandatory end-of-semester internship according to the sample curriculum or as a voluntary internship) or as a post-graduation (recent graduate) internship.

Students select their internship placement through their own search:

any European business, company, organization, foundation, or institution of higher education that can provide a professional position relevant to the student’s field of study may serve as a host organization.

(Important exception: European Union institutions, bodies, specialized agencies, and national offices managing EU programs cannot serve as host organizations due to conflicts of interest.)

1. Submitting the Application

Filling out the online application form

Compiling the required attachments

• Letter of Acceptance / Memorandum of Understanding: A document completed and signed by the selected foreign internship host institution, specifying the planned dates, job description, and duties of the internship.
• Department Chair’s Recommendation: A document approved and signed by the department chair responsible for the student’s major.
• Copy of language exam certificate and Online Language Support (OLS) language placement test certificate: Completing the OLS placement test is mandatory; the document certifying the result must be sent to the International Office.
• Transcript from the previous completed semester / Neptun academic transcript: Available for download from Neptun; in the event of identical evaluation scores, the higher GPA will be given preference.
• Proof of active student status for the current semester: Can be downloaded from Neptun.

• Is an active student at Kodolányi János University during the semester of application.
• Is enrolled in a higher education vocational program, bachelor’s program, or master’s program (full-time, part-time, or distance learning).
• Is a Hungarian citizen, holds a valid residence or settlement permit in Hungary, or has refugee status.
• You may use a maximum of 12 months of cumulative Erasmus+ mobility funding per academic cycle (covering both study and internship mobility combined).
• For post-graduation (recent graduate) internships: The application and the grant agreement must be submitted and signed while the student is still enrolled (in the year of graduation, before receiving the certificate of completion), and the mobility must be completed within 12 months following the termination of enrollment (graduation).

• Fall semester call for applications: September 1 – October 15
• Spring semester call for applications: February 1 – March 15

2. Evaluation and Decision

Applications received are evaluated by the KJE Erasmus+ Application Review Committee based on a recommendation from the institutional coordinator. The coordinator notifies successful students in writing of the award of the scholarship and informs them of the administrative steps required to sign the contract.

3. Learning Agreement for Traineeships

The student prepares the Learning Agreement for Traineeships.

This legally binding tripartite agreement (Student – KJE – Host Organization) specifies the exact start and end dates of the internship, the location, the number of weekly work hours, the detailed scope of duties, the supervision provided by a mentor, and the conditions for credit transfer toward the student’s studies at their home institution.

If the student completes the mandatory internship abroad, the document must also be approved and signed by the department chair in advance.

4. Grant Agreement and Fund Transfer

To conclude the grant agreement, the student must provide the bank account number to which the university can transfer the grant (the account may be denominated in forint or euros). The International Office will send a form to request this information.

Insurance is mandatory for the entire duration of the internship:

• Health insurance: In the member states of the European Union, as well as in Iceland, Liechtenstein, Norway, and Switzerland, it is mandatory to obtain a European Health Insurance Card (EU Card).
• Liability and accident insurance: For professional internships—unlike for study mobility—it is mandatory to have workplace liability insurance (which covers damage caused to the host organization or a third party while performing work) and accident insurance
  . The student is required to confirm with the host organization whether the company provides these coverages for the duration of the internship or if the student must obtain them individually.
• Supplementary Travel Insurance: It is strongly recommended that you purchase comprehensive supplementary insurance for international professional mobility (which covers private medical care, damage to luggage, and emergency repatriation).

In the case of professional internship mobility, the first installment of the scholarship (70%) will be transferred after the grant agreement is signed and before departure; the remaining amount will be disbursed upon confirmation of successful completion.

5. Requirements During the Overseas Professional Internship

• Upon starting work: You must obtain a certificate issued and signed by the host organization confirming your arrival and the start of the internship, which must be sent to the International Office.
• During the internship: If there are any changes to the job description, tasks, or duration of the internship, an amendment to the training agreement (During the Mobility) must be approved immediately by the foreign mentor, the department chair, and the KJE Erasmus coordinator.

6. Completion and Recognition

Upon completion of the internship, the mentor fills out the final evaluation form (Traineeship Certificate / Learning Agreement After the Mobility), which certifies the completion of professional tasks, the results achieved, and the exact duration of the mobility. This document must be sent to the International Office and, in the case of a mandatory internship, to the department instructor and the Registrar’s Office for the purpose of credit recognition and internship verification.

To conclude the mobility period and finalize the reporting process, all participants from Kodolányi János University are required to fulfill the following reporting obligations within 14 days of their return:

• Official Online Questionnaire (EU Survey): Upon completion of the mobility period, each participant will automatically receive a personalized invitation from the Beneficiary Module system to complete the online survey. Submitting this survey in full is a mandatory legal requirement for the proper closure of the mobility period and the eligibility of the grant for reimbursement.
• Informal university experience report and multimedia materials (required): Submit a brief written summary, a few high-quality digital photos of the workplace and the host city, and a short, creative smartphone video documenting your experience, which the university will publish on its social media platforms—with the participant’s permission—to promote the program.

Amount of Financial Support

• Professional internship mobility receives priority funding; the monthly base stipend is higher than the rate for study mobility, depending on the host country’s cost-of-living category:

Current funding rates and Tempus Public Foundation regulations

Additional funding opportunities

• Equal Opportunity Supplementary Grant: Students with fewer opportunities due to social or health reasons may apply for a fixed monthly supplementary grant of +250 € in addition to the basic scholarship.

• Support for Students with Chronic Illnesses or Disabilities: A supplementary grant opportunity based on actual costs to cover special needs.
  
  
• Green Travel: If you choose a sustainable mode of transportation (train, bus, carpool), you are eligible for a higher flat-rate travel allowance and a per diem for up to 4 additional travel days.

(Depending on available funding, the evaluation committee will decide on applications received after the deadline at a special meeting.)

If you have any further questions, please contact the staff at the International Office.

Email: erasmus@kodolanyi.hu
Official information: Tempus Public Foundation – Erasmus+ Higher Education