Outgoing Staff

Erasmus+ Faculty and Training Mobility: Expand Your International Networks and Professional Experience in Europe!

Dear Colleague, Dear Faculty Member!

A key objective of Kodolányi János University’s international strategy is to support as many colleagues as possible in participating in international mobility using the available funding. As part of the Erasmus+ mobility program, you can apply for professional assignments lasting between 2 and 60 days throughout Europe—with additional institutional support!

About Erasmus+ Staff Mobility Opportunities

Mobility can take place at KJE’s contracted partner universities abroad or, for training purposes, at host institutions. The current list of eligible institutions can be found at the links below.

The purpose of mobility is education or continuing education at the host institution (independent research activities are not eligible for funding on their own):

Teaching Mobility (STA): A course taught at a partner university abroad, where the required number of teaching hours is at least 8 hours.
Training mobility (STT): Professional exchange, study visit, staff week, or job shadowing at the partner institution.

Step-by-step application process:

1. Submission
of application 2. Evaluation decision
3. Mobility Agreement (Work Plan)
4. Grant agreement and advance
payment 5. Mobility
abroad 6. Closure and financial reporting

1. Submitting the application

Filling out the application forms:

Downloadable application form for teaching mobility

Downloadable application form

for training mobility Compiling and submitting attachments:

Completed application form (indicating the planned mobility objectives, justification, and work plan).
Host institution’s statement / proof of prior agreement from the partner institution to which you are applying (letter of invitation or email confirmation).
Consent from the employer / dean and department chair regarding the planned
absence. RECOMMENDATION

Submission:

The complete application documentation must be submitted electronically to the International Office at the following official email address: erasmus@kodolanyi.hu

Application Requirements – Who Can Apply?

For teaching mobility (STA):

A full-time or part-time faculty member at Kodolányi János University.
Hungarian citizens or individuals holding a valid residence or stay permit in Hungary.
Be able to teach in their field of expertise in English or in the language of the host country.

Mobility for training purposes (STT):

A faculty member or administrative/support staff member employed by KJE under an employment contract or other legal employment relationship.
Possesses a sufficient level of foreign language proficiency to actively carry out the professional program.
The proposed program aligns with the objectives of KJE and the organizational unit employing the staff member.
There were no grounds for exclusion in connection with any previous mobility or institutional grant application.

Disqualification criterion (prohibition of double funding):

The staff member is eligible for the Erasmus+ grant only if, during the specified period, they do not receive funding from any other European Union program for the same purpose and expenses.

Application Deadlines

For fall semester mobility: September 1 – October 31
For spring semester mobility: February 1 – March 31

(Depending on the available funding and supplementary applications, the Erasmus+ Application Review Committee will decide on applications received outside these periods at a special meeting.)

2. Review and Decision-Making

Incoming applications are reviewed and evaluated by the institutional Erasmus+ Application Review Committee. When awarding scholarships, the Committee takes into account the available funding, the academic content of the applications, and the expected expenses in the destination country. The institutional coordinator will notify applicants of the decision in writing.

3. Mobility Agreement

Following a successful evaluation, the official training/teaching work plan must be finalized:

Mobility Agreement for Teaching / Training: A detailed work plan approved by all three parties (KJE – Staff Member – Host Partner) that specifies the topics to be taught or studied, the number of hours, and the objectives to be achieved.

4. Grant Agreement and Financial Information

Prior to departure, the International Office prepares the Grant Agreement:

Providing bank account information: You must provide a bank account number in your own name (either a forint- or euro-denominated account may be provided; the grant is calculated and transferred in euros).
Nature of the scholarship: A unit cost contribution calculated based on the daily rates and travel distance bands specified by the European Commission for each destination country, which provides supplementary funding for travel, accommodation, and living expenses abroad.
Payment procedure: The awarded amount is transferred in a single lump sum after the grant agreement is signed and before departure.

Detailed information on current funding rates and country categories:

Mobility for Teaching Purposes: Mobility of Higher Education Staff for Teaching Purposes

Training mobility: Mobility of higher education staff for training purposes

Health and Accident Insurance

It is mandatory to have health and accident insurance valid in the country of destination for the entire duration of the mobility period:

European Health Insurance Card (EU Card): Obtaining this card is mandatory when traveling to EEA member states.
Supplementary travel insurance: It is strongly recommended that you purchase supplementary travel insurance that also covers liability insurance and repatriation.

5. Period of Study Abroad

Arrival and Reception: The mobility period officially begins according to the program confirmed by the host partner.
Program Changes: If any changes to the work program or the planned duration become necessary during the stay abroad, the KJE coordinator must be notified immediately.

6. Closure and Reporting Requirements

To close the mobility and have the final report approved, the following must be submitted within 14 days of returning home:

Certificate of Attendance: An official certificate signed and stamped by the host partner confirming the number of professional days spent abroad (and, in the case of an STA, the minimum of 8 teaching hours completed).
Online EU Survey: The participant will receive an automatic email invitation from the European Commission’s central portal to complete the participant survey. Completing the survey is a mandatory legal requirement for the proper closure of the mobility.
Sharing Professional Experiences: Submission of a brief written summary, several high-quality digital photos of the workplace and the host city, and a short, creative smartphone video capturing the experience, which the university will publish on its social media platforms—with the participant’s permission—to promote the program.

Contact and Personal Information

If you have any questions, the International Office of Kodolányi János University is happy to assist you at both the Budapest and Székesfehérvár campuses:

Department: International Center
Contact: Melinda Pál, International Program Coordinator
Official email addresses: international@kodolanyi.hu; erasmus@kodolanyi.hu; melinda@kodolanyi.hu